DFW Alliance of Technology and Women’s (DFW ATW) Privacy Policy

At DFW Alliance of Technology and Women (DFW ATW), we believe in protecting your privacy and the confidentiality of Personal Information. We want to make it easier for you to understand what information we collect, why we collect it, and how we use it. We affirm DFW ATW’s commitment to the responsible collection, use, transfer, disclosure, and management of your personal information.

Our Privacy Policy on our website, www.DFWATW.org, was updated to comply with the new requirements under the EU General Data Protection Regulation (GDPR) effective on May 25, 2018.

The DFW ATW website was designed to be a portal and collaboration tool that allows for the free flow of information between DFW ATW, its partners, its members, and visitors to the Site. Personal Information is provided to us when you sign up for our meetings and events, send us an email, and give us permission to email you or communicate with us in any other way. We acknowledge that you may have privacy and security concerns with respect to the information we collect, use, and disclose to third parties for the purpose of allowing us to offer and provide our products and services to you. By giving us this information, you agree to this information being collected, used and disclosed as described in this privacy policy.

Personal information is any combination of information, in the possession of or likely to come into the possession of DFW ATW, that can be used to identify, contact, or locate a discrete individual (“Personal Information”) and will be treated in accordance with this Privacy Policy. Any information that cannot be used to identify a discrete individual (such as aggregated statistical information) is not Personal Information. By using this Site, or providing your Personal Information to DFW ATW via other means you hereby consent to the transfer of your Personal Information to the United States, for the purposes described in this Privacy Policy.

PURPOSE FOR COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION

DFW ATW collects, uses, and discloses your Personal Information in its normal course of business. The information may be used for communication to promote future opportunities for our membership and guests. Below are the primary uses of this information supplied to us:

  • Establishing and maintaining communications with you
  • Providing requested content or services from DFW ATW
  • Responding to your inquiries about content and other services
  • Making proposals for future service needs
  • Processing transactions through service providers
  • Registration for conferences, training, and other events
  • Meeting legal, security, processing, and regulatory requirements
  • Protecting against fraudulent, suspicious, or other illegal activities
  • Compiling statistics for analysis of our sites and our business

WHAT INFORMATION WE COLLECT

The information gathered by DFW ATW from this Site falls into two categories: (1) information voluntarily supplied by visitors to our Site, and (2) tracking information gathered as visitors navigate through our Site.

Information Voluntarily Provided by You

When using this Site, you may choose to provide us with information to help us serve your needs. “Personal Information” or “PI” is information recorded in any form that identifies an individual or can be used to identify an individual. It includes an individual’s name, identification numbers, date of birth, gender, mailing address, phone numbers, email address and other similar information. It may include information about an individual’s personal opinions and preferences.

You provide “PI” to DFW ATW in the course of participating in DFW ATW meetings and events, surveys, and utilizing DFW ATW services. In such cases, DFW ATW will comply with the contact limitations and data protections to which you agreed when you provided that permission. DFW ATW may collect and use PI obtained from publicly available sources, where this is permitted by law. DFW ATW also automatically collects information that is made available by the device you use to access DFW ATW’s website for system administration, surveys, service improvement, data analysis, and data integrity purposes to ensure that survey respondents do not impermissibly duplicate participation in the same survey. The information automatically collected for this purpose, as well as other “PI”, may be shared with third parties for the purposes of detecting and preventing impermissible duplicate participation in the same survey.

Your participation is voluntary. You are entitled at any stage to ask that part or all of your personal data be destroyed. Wherever reasonable and practical, we will carry out such a request.

We collect data when you register with us and/or join DFW ATW as a member:

If you register with the Site, request a service available on the Site (such as registration for an event), or become a member of DFW ATW, we may ask you for your name, email address, telephone number, and the reason for your communication, as well as information about your position and organization and such other information as is reasonably necessary so that we can provide you with the service or identify what would be of most interest to you. Any Personal Information that you send us will be used for the purpose indicated on the Site or in this Privacy Policy.

DISCLOSURE OF INFORMATION TO OTHERS

We do not disclose any Personal Information about you to any third parties except as stated in this Privacy Policy, as otherwise permitted by law, or as authorized by you.

Third parties to whom we disclose information are required by law and contractual undertakings to keep your Personal Information confidential and secure and to use and disclose it for purposes that a reasonable person would consider appropriate in the circumstances, in compliance with all applicable legislation, which purposes are as follows:

  • To provide the services you have requested from us
  • To process transactions through data processing service providers
  • If the information is a credit card number, to process credit card payments—through third-party payment processing, clearing, and settlement systems in association with various banks

If these third parties wish to use your Personal Information for any other purpose, they will have a legal obligation to notify you of this and, where required, to obtain your consent. Contact us on [e-mail address] for more information on these third parties.

Other Legally Required Disclosures

DFW ATW preserves the right to disclose without your prior permission any Personal Information about you or your use of this Site if DFW ATW has a good faith belief that such action is necessary to (1) protect and defend the rights, property, or safety of DFW ATW, personnel, or other users of this Site or the public; (2) enforce the terms and conditions that apply to use of this Site; (3) comply with a legally valid request from a competent governmental authority; or (4) respond to claims that any content violates the rights of third parties. We may also disclose Personal Information as we deem necessary to satisfy any applicable law, regulation, legal process, or governmental request.

LIMITING COLLECTION AND RETENTION OF PERSONAL INFORMATION

DFW ATW will collect, use, or disclose Personal Information that is necessary for the Identified Purposes or as permitted by law. If we require Personal Information for any other purpose, you will be notified of the new purpose and, subject to your consent (where appropriate), that new purpose will become an Identified Purpose.

DFW ATW will collect Personal Information by fair and lawful means. We will normally retain Personal Information as long as necessary for the fulfillment of the Identified Purposes. However, some Personal Information may be retained for longer periods as required by law, contract, or auditing requirements.

EXTERNAL LINKS

The DFW ATW Site may include links to other websites whose privacy policies we do not control. Once you leave our servers (you can tell where you are by checking the URL in the location bar on your web browser), use of any Personal Information you provide is governed by the privacy policy of the operator of the website you are visiting. That policy may differ from ours. If you cannot find the privacy policy of any of these websites via a link from the website’s homepage, you should contact the website directly for more information.

ACCURACY, ACCOUNTABILITY, OPENNESS, AND CUSTOMER ACCESS

Our knowing about changes to some of your Personal Information (e.g., email address) may be key to effectively communicating with you at your request. If any of your details change, you can update us by emailing us. Please keep us informed of changes to your Personal Information.

You have the right to access your Personal Information and request rectification of any Personal Information in the file that may be obsolete, incomplete, or incorrect. However, to secure your Personal Information, DFW ATW does not provide online access to its customers to view or amend Personal Information in its database.

QUESTIONS OR TO WITHDRAW CONSENT

You may exercise your right to withdraw your consent to applicable uses or disclosures of your Personal Information (which may limit or terminate the products and services that FW ATW provides to you) by sending an email to us at info@dwatw.org

We will need to validate the identity of anyone making such a request to ensure that we do not provide your information to anyone who does not have the right to such information. Normally, we will respond to access requests within 30 days.

COMPLAINTS

Complaints can be directed to: info@dfwatw.org